Quality of Earnings Software Compared for Small QoE Teams
Sep 28, 2026
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TL;DR: Quality of earnings software falls into three groups: services that deliver the proof of cash for you (QoEAgent, $10,000 flat for its Proof-of-Cash Plus), analysis platforms that connect to the target's accounting system (Finsider.ai, Fathom), and extraction tools that turn bank statement PDFs into data (DocuClipper, OFXStatement). If your team does the work itself, the bank statements are the bottleneck, and extraction is the cheapest place to save hours.
Small QoE teams, search fund buyers and acquisition lenders all hit the same question when a deal lands: which part of this should we buy? The answer depends less on the brand than on which job you are trying to shorten. This comparison sorts the tools by job, with the prices each vendor publishes on its own site.
Quality of earnings software compared
| Tool | What it is | Published price | Bank statement PDFs | Best for |
|---|---|---|---|---|
| QoEAgent | Proof of cash and QoE delivered as a service, with AI doing the matching | Proof-of-Cash Plus $10,000 flat | Yes, including scanned PDFs, per its site | Buyers who want the proof of cash done for them |
| Finsider.ai | AI quality of earnings analysis connected to accounting and banking systems | Not published; early access and pilot pricing per its launch release | Works from connected systems (QuickBooks, Xero, NetSuite) | Advisors whose targets keep clean, connected books |
| Fathom | Financial analysis, reporting and forecasting on a connected accounting file | $59 a month per company (Fathom Pro) | No, it reads the accounting file | Trend and ratio work once the books are trusted |
| DocuClipper | Document extraction for bank statements, invoices and receipts | $29 to $899 a month (60 to 5,000 pages) | Yes | Teams that also extract invoices and receipts |
| OFXStatement | Bank and card statement extraction to Excel, CSV and OFX | $49 a month (2,500 pages) or $149 (10,000 pages) | Yes, digital and scanned | Analysts who build the proof of cash themselves |
| Excel and staff time | Keying statements, then pivot tables | Hours on the engagement | By hand | One account over a few months |
Two notes on the table. First, these products do different jobs, so the cheapest row is not automatically the best buy. A $10,000 service replaces analyst hours; a $49 extraction tool replaces keying. Second, the analysis platforms assume the target's books are connected and reasonably clean. Many lower middle market targets fail that test, which is exactly why buyers ask for a proof of cash in the first place.
Which QoE tasks actually need the bank statements
Not every part of a QoE touches the bank. The proof of cash does, and it is usually the first thing a careful buyer runs, because every later adjustment rests on the reported numbers being real. Forvis Mazars describes the proof of cash as a reconciliation of cash basis revenue and EBITDA to the bank statements, and notes that it supplements, rather than replaces, detailed diligence.
| QoE task | Needs bank statements | Where software helps most |
|---|---|---|
| Proof of cash (receipts and disbursements to the GL) | Yes, every account and month | Extraction of the statement transactions |
| Revenue testing against deposits | Yes | Extraction, then matching deposits to invoices or sales reports |
| EBITDA adjustments (owner pay, one-time items) | Sometimes, to trace payments | Analysis tools on the ledger, plus statement search for proof |
| Net working capital analysis | Rarely | Ledger and aging reports |
| Customer concentration | Occasionally, to confirm receipts by payer | Ledger analysis, spot checks against deposits |
The pattern is clear: the ledger-heavy work (working capital, adjustments, concentration) is where analysis platforms earn their fee. The statement-heavy work is where most small teams still burn time, because the target sends PDFs rather than a bank feed. We cover that job in detail on our proof of cash analysis software page.
Done-for-you proof of cash versus doing it in house
QoEAgent is the clearest example of the service model. Its site lists three offerings: a Flash Cash Review for a pre-LOI check, Proof-of-Cash Plus at $10,000 flat (the full reconciliation plus GAAP-formatted monthly and twelve-month income statements and balance sheets with reported EBITDA), and QoE Essentials, which adds normalized EBITDA, working capital and customer concentration. It also publishes a sample engagement: 431 bank statements across 36 accounts, scanned PDFs, 29,823 transactions.
That example is useful even if you never buy the service, because it shows the scale of the data work. If your firm does proof of cash in house, the question is what those 431 statements cost you in staff hours. Keyed by hand, a statement of 70 lines is a real chunk of an hour once you include checking. Extracted, it is minutes of review. On our side, the extraction for a target that size fits in one month of the Plus plan at $149, with bulk upload of up to 50 files per batch.
The in-house route makes sense when you run several deals a year, when the proof of cash feeds your own QoE report, or when the fee has to fit a small deal. The service route makes sense when you have no analyst capacity or want a third party to own the conclusion.
Where analysis platforms fit
Finsider.ai launched its quality of earnings product in September 2025. Its launch release describes connecting to accounting and banking systems (it names QuickBooks, Xero and NetSuite) to review transactions, flag anomalies and propose normalization of non-recurring items, and says pricing was offered through early access and pilot programs. Its site does not publish a price list.
Fathom is not sold as QoE software, but many advisors use it for the trend and ratio side of the work. Its pricing page charges by the number of companies connected, with Fathom Pro at $59 a month for one company. It reads the accounting file, so it inherits whatever errors the books contain. That is fine for trend work and wrong for proving cash.
Neither replaces the bank data. If the proof of cash shows deposits that do not match revenue, you need the statements in rows to trace them. That is also the point where the valuation conversation starts, because every unsupported dollar of revenue changes what the business is worth; a quick business valuation estimate on the adjusted numbers shows the buyer how much the finding moves the price.
How to choose for your situation
Solo CPA or small advisory team doing a few QoEs a year
Do the proof of cash yourself and buy extraction by the month. Upload the statement set for the deal, build the workbook, cancel when the engagement closes. The bank statement extraction software page shows how the output is laid out.
Search fund or ETA buyer before LOI
Run a quick cash proof yourself on 12 months of the main operating account. It costs little, tells you whether reported revenue lands in the bank, and tells you whether a full QoE is worth paying for. If you would rather not touch the spreadsheet, a flash review from a service provider does the same job for a fee.
Lender underwriting an acquisition
Your extraction needs overlap with income analysis on self-employed files. Our comparison of bank statement analysis software for lenders covers the tools built for that volume.
What does the data work cost?
For a target with four accounts and 36 months of statements at about 6 pages each, you are extracting roughly 860 pages. DocuClipper's own pricing page puts 1,000 pages a month at $219. On OFXStatement, 860 pages fits inside Starter at $49 a month (2,500 pages on the faster AI model, up to 25 pages per statement), and larger targets fit Plus at $149. You can test up to 15 pages with no credit card first. Our DocuClipper pricing breakdown compares the two plan ladders line by line, and our pricing page lists current plans.
Frequently asked questions
What software is used for quality of earnings?
Most QoE work still runs in Excel, fed by three kinds of tools: extraction software that turns bank statements into rows (OFXStatement, DocuClipper), analysis platforms connected to the accounting system (Finsider.ai, Fathom), and data rooms that hold the documents. Some firms sell the proof of cash as a service instead.
How much does a proof of cash cost?
Firms usually quote proof of cash and QoE work per engagement. The one flat price we found published is QoEAgent's Proof-of-Cash Plus at $10,000. Done in house, the cost is analyst time plus extraction, which for a small target fits in one month of a $49 plan.
Can AI do a quality of earnings analysis?
AI tools now handle the mechanical parts well: extracting statements, matching transactions and flagging unusual items. The judgment calls, such as which adjustments are truly non-recurring and what the buyer should rely on, still sit with the accountant who signs the work.
Do I need the bank statements if I have the general ledger?
Yes, for a proof of cash. The point of the exercise is to test the ledger against an independent third-party record, and the bank statement is that record. A ledger-only review cannot tell you whether the recorded cash actually arrived.